Feb 232017

Role Summary:

Performs administrative, reception and office support activities for multiple supervisors of the Group. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, data entry and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills and the ability to take initiative and work under pressure.

Key Responsibilities:

  1. Basic accounting or daily bookkeeping for the law firm;
  2. Word processing for the law firm;
  3. Processing writs and writ forms for the law firm;
  4. Audio and copy typing for the law firm;
  5. Photocopying for members of the law firm;
  6. Letter writing on behalf of the law firm;
  7. Dealing with telephone and email enquiries for the Group;
  8. Creating and maintaining filing systems for the law firm;
  9. Creating and managing budgets for the law firm;
  10. Scheduling and attending meetings, creating agenda and recording minutes (shorthand may be required);
  11. Maintaining lawyer diaries and arranging appointments with and on behalf of lawyers;
  12. Organising travel for members of the law firm;
  13. Managing firm stationery and general office equipment;
  14. Managing correspondence of the law firm;
  15. Receiving visitors and guests for the Group;
  16. Preparing and coordinating conference facilities for the Group.


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Questions Typiques
“What are your salary requirements?” “What employers are really asking is, ‘Do you have realistic expectations when it comes to salary? Are we on the same page or are you going to want way more than we can give? Are you flexible on this point or is your expectation set in stone?’” Sutton Fell says. Try to avoid answering this question in the first interview because you may shortchange yourself by doing so, Teach says. Tell the hiring manager that if you are seriously being considered, you could give them a salary range–but if possible, let them make the first offer. Study websites like and to get an idea of what the position should pay. “Don’t necessarily accept their first offer,” he adds. “There may be room to negotiate.” When it is time to give a number, be sure to take your experience and education levels into consideration, Sutton Fell says. “Also, your geographic region, since salary varies by location.” Speak in ranges when giving figures, and mention that you are flexible in this area and that you’re open to benefits, as well. “Be brief and to the point, and be comfortable with the silence that may come after.”
Questions à poser
What is the single largest problem facing your staff and would I be in a position to help you solve this problem? This question not only shows that you are immediately thinking about how you can help the team, it also encourages the interviewer to envision you working at the position.